CEO Support & Daily Coordination
• Provide direct, ongoing support to the CEO on all daily operational matters
• Maintain constant communication with the CEO to ensure alignment on priorities
• Assist with scheduling, follow-ups, and execution of tasks
• Act as a central point of coordination across departments
• Ensure all critical tasks are tracked and completed on time

Job Cards & Operational Admin
• Manage and track all job cards from creation to completion
• Ensure job cards are accurately captured, updated, and filed
• Follow up with relevant teams to ensure timely completion
• Assist with reporting and reconciliation of completed work

Logistics Coordination
• Coordinate the movement of machines, parts, and components
• Arrange all required permits and clearing documentation for transport
• Liaise with transporters, suppliers, and internal teams to ensure smooth operations
• Organise accommodation and meals for drivers where required
• Act as the main point of contact when issues arise during transport or delivery
• Proactively manage and resolve logistical challenges to avoid delays

Couriers & Deliveries
• Coordinate basic courier collections and dispatch
• Ensure correct documentation accompanies all shipments
• Track deliveries and follow up where necessary

General Administration & Petty Cash
• Handle daily administrative tasks across the business
• Manage petty cash, including tracking, reconciliation, and reporting
• Maintain organised filing systems (digital and physical)
• Assist with data capturing, quotes, and orders where required